Managing Multiple Projects – The Truth about Multi-Tasking
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INTRODUCTION
As a Project Manager, you’re expected to keep a lot of balls in the air. Managing multiple projects means juggling competing deadlines, deliverables, clients, resources, budgets, stakeholders, schedules, milestones, and more. The main problem with managing multiple projects is that keeping multiple tasks, timelines, content, and communication organized consumes huge amounts of time and energy. As the nature of work becomes more complex and the volume of projects rises, organizations are placing greater pressure on employees to work faster and perform better. However, sticking to the timelines, standards, and requirements for multiple projects at the same time is a major challenge. For most employees, keeping tabs on all of their tasks and deadlines is exhausting. You will gain insight into the challenges associated with balancing numerous projects, acquire the tools and techniques that support project success, and learn how to prioritize project work. You will also learn to multitask, plan and schedule projects, analyze schedules, and more through hands-on, project-based exercises.
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COURSE OBJECTIVES
By the end of the course, you‘ll be able to:
- Understand key concepts related to managing multiple projects
- Apply effective multitasking strategies
- Plan and schedule multiple projects
- Perform an assessment of multiple project schedules
- Prioritize and delegate project work
- Monitor, control, and report on multiple projects
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COURSE AUDIENCE
This course is made for:
- Project Managers
- Sales and Marketing Managers
- Senior Management
- Brand Managers
- Head of Departments
- Business Excellence Officers
- Team Leaders
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COURSE OUTLINE
DAY ONE:
Key Concepts
- Definition of a Project
- What Is Multiple Project Management?
- Project Management Environmental Factors
- Program and Portfolio Management
- Address the Competing Demands on Multiple Projects
- Stakeholder Management Processes
DAY TWO:
Multitasking
- Introduction to Multitasking
- Prevalence of Multitasking
- Distractions of Office Life
- Science of Multitasking
- Reasons to Stop Multitasking
- In Defense of Multitasking
- Switch tasking and Continual Partial Attention
- Impacts of Multitasking
DAY THREE:
Planning and Scheduling Multiple Projects
- Stream of Projects
- Initiating and Planning Multiple Projects
- Integrated Master Plan (IMP)
- Work Breakdown Structures (WBSs)
- Scheduling Multiple Projects
- Multiple Project Resource Allocation
- Integrated Master Schedule (IMS)
- Risk Management on Multiple Projects
- Aligning Multiple Projects
- Registration of Projects into the Portfolio
- Working with the Program/Project Management Office (PMO)
DAY FOUR:
Monitoring, Controlling, and Reporting
- Monitoring and Controlling Overview
- Variance Analysis
- Role of Earned Value Management (EVM)
- Reporting EVM in a Multiple Project Environment
- Executing, Monitoring, and Controlling Checks
- Issue Management on Multiple Projects
- Project Reporting
DAY FIVE:
Prioritizing and Delegating
- Project Prioritization
- Delegation
- Lesson Summary
- Assessing Multiple Project Schedules
- Schedule Assessment Best Practices
- Lesson Summary
